Microsoft Outlook Keyboard Shortcuts

Action Shortcut Key
Go to “Tell me what you want to do” Alt + Q
Switch to Mail Ctrl + 1
Switch to Calendar Ctrl + 2
Switch to Contacts Ctrl + 3
Switch to Tasks Ctrl + 4
Switch to Notes Ctrl + 5
Switch to Folder List in the Folder pane Ctrl + 6
Switch to Shortcuts Ctrl + 7
Switch to next message (with message open) Ctrl + period
Switch to previous message (with message open) Ctrl + comma
Create a new appointment Ctrl + Shift + A
Create a new contact Ctrl + Shift + C
Create a new contact group Ctrl + Shift + L
Create a new journal entry Ctrl + Shift + J
Create a new task Ctrl + Shift + K
Create a new note Ctrl + Shift + N
Create a new fax Ctrl + Shift + X
Create a new Microsoft Office document Ctrl + Shift + H
Create a new email message Ctrl + Shift + M
Flag a message for follow-up Ctrl + Shift + G
Forward a message Ctrl + F
Send a message Ctrl + Enter
Reply to a message Ctrl + R
Reply all to a message Ctrl + Shift + R
Check for a new e-mail Ctrl + M or F9
Open a received message Ctrl + O
Mark a message as read Ctrl + Q
Dial a contact phone number Ctrl + Shift + D
Create a new folder Ctrl + Shift + E
Display the current week in calendar view Alt + –
Display the current month in calendar view Alt + =
Change the number of calendar days that display Alt + (any number from 1-10)
Go to different folder Ctrl + Y
Find a message or other item (Go to Search box) Ctrl + E
Expand search to include items from the current folder Ctrl + Alt + K
Expand search to include subfolders Ctrl + Alt + Z
Use Advance find Ctrl + Shift + F
Create a meeting request Ctrl + Shift + Q
Create a search folder Ctrl + Shift + P
Create a task request Ctrl + Shift + U
Open address book Ctrl + Shift + B
Forward as attachment Ctrl + Alt + F
Mark a message as not junk Ctrl + Alt + J
Check names Ctrl + K
Switch to Inbox Ctrl + Shift + I
Move between the Folder Pane, the main Outlook window, the Reading Pane, and the To-Do Bar. Ctrl + Shift + Tab or Shift + Tab
Move around message header lines in the Folder Pane or an open message. Ctrl + Tab
Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar. Tab
Move around within the Folder Pane Arrow keys
In the Reading Pane, go to the previous message Alt +Up arrow or Ctrl + comma or Alt + Page Up
In the Reading Pane, page down through text Spacebar
In the Reading Pane, page up through text Shift + Spacebar
Go back to previous view in main Outlook window Alt + Left arrow
Go forward to next view in main Outlook window Alt + Right arrow
Go to the previous message Up arrow
Go to the next message Down arrow
Create a message (when in Mail) Ctrl + N
Create a message (from any Outlook view) Ctrl + Shift + M
Open the MailTip in the selected message Ctrl + Shift + W
Mark as unread Ctrl + U
Display Send/Receive progress (when a Send/Receive is in progress) Ctrl + B
Post to this folder Ctrl + Shift + S
Post a reply in this folder Ctrl + T
Send or post or reply all Alt + S
Save (except in tasks) Ctrl + S or Shift + F12
Save and close (except in mail) Alt + S
Print an item Ctrl + P
Delete an item Ctrl + D
Copy an item Ctrl + Shift + Y
Move an item Ctrl + Shift + V
Cancel Esc
Move to File tab ribbon Alt + F, use letters to navigate
Move to Home tab ribbon Alt + H, use letters to navigate
Move to Send/Receive tab ribbon Alt + S, use letters to navigate
Move to Folder tab ribbon Alt + O, use letters to navigate
Move to View tab ribbon Alt + W, use letters to navigate
On the ribbon, to move between commands Tab or Shift-tab
To move between groups on a ribbon Ctrl + Right Arrow or Ctrl + Left Arrow
Activate a selected command on the ribbon Spacebar or Enter key
Open a gallery on the ribbon Spacebar or Enter key
Finish with a control on the ribbon and move back to the document Enter key
Expand or collapse the ribbon Ctrl + F1
Help F1
Turn on editing in a field F2
Display the Find Bar F3
Search for text within an open item F4
Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon. F6
Check spelling F7
Send and Receive F9
Selects the Menu Bar or Closes an open menu and submenu at the same time F10
Find a contact F11
Save As (only in mail) F12
Action Shortcut Key
Switch to Mail Ctrl + 1
Switch to Calendar Ctrl + 2
Switch to Contacts Ctrl + 3
Switch to Tasks Ctrl + 4
Switch to Notes Ctrl + 5
Switch to Folder List in the Folder pane Ctrl + 6
Switch to Shortcuts Ctrl + 7
Switch to next message (with message open) Ctrl + period
Switch to previous message (with message open) Ctrl + comma
Create a new appointment Ctrl + Shift + A
Create a new contact Ctrl + Shift + C
Create a new contact group Ctrl + Shift + L
Create a new journal entry Ctrl + Shift + J
Create a new task Ctrl + Shift + K
Create a new note Ctrl + Shift + N
Create a new fax Ctrl + Shift + X
Create a new Microsoft Office document Ctrl + Shift + H
Create a new email message Ctrl + Shift + M
Flag a message for follow-up Ctrl + Shift + G
Forward a message Ctrl + F
Send a message Ctrl + Enter
Reply to a message Ctrl + R
Reply all to a message Ctrl + Shift + R
Check for a new e-mail Ctrl + M or F9
Open a received message Ctrl + O
Mark a message as read Ctrl + Q
Dial a contact phone number Ctrl + Shift + D
Create a new folder Ctrl + Shift + E
Display the current week in calendar view Alt + –
Display the current month in calendar view Alt + =
Change the number of calendar days that display Alt + (any number from 1-10)
Find a contact F11
Go to different folder Ctrl + Y
Find a message or other item (Go to Search box) Ctrl + E
Expand search to include items from the current folder Ctrl + Alt + K
Expand search to include subfolders Ctrl + Alt + Z
Use Advance find Ctrl + Shift + F
Search for text within an open item F4
Create a meeting request Ctrl + Shift + Q
Create a search folder Ctrl + Shift + P
Create a task request Ctrl + Shift + U
Open address book Ctrl + Shift + B
Forward as attachment Ctrl + Alt + F
Mark a message as not junk Ctrl + Alt + J
Check names Ctrl + K
Switch to Inbox Ctrl + Shift + I
Check spelling F7
Move between the Folder Pane, the main Outlook window, the Reading Pane, and the To-Do Bar. Ctrl + Shift + Tab or Shift + Tab
Move around message header lines in the Folder Pane or an open message. Ctrl + Tab
Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar. Tab
Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon. F6
Move around within the Folder Pane Arrow keys
In the Reading Pane, go to the previous message Alt +Up arrow or Ctrl + comma or Alt + Page Up
In the Reading Pane, page down through text Spacebar
In the Reading Pane, page up through text Shift + Spacebar
Go back to previous view in main Outlook window Alt + Left arrow
Go forward to next view in main Outlook window Alt + Right arrow
Go to the previous message Up arrow
Go to the next message Down arrow
Create a message (when in Mail) Ctrl + N
Create a message (from any Outlook view) Ctrl + Shift + M
Open the MailTip in the selected message Ctrl + Shift + W
Mark as unread Ctrl + U
Send and Receive F9
Display Send/Receive progress (when a Send/Receive is in progress) Ctrl + B
Post to this folder Ctrl + Shift + S
Post a reply in this folder Ctrl + T
Send or post or reply all Alt + S
Save (except in tasks) Ctrl + S or Shift + F12
Save and close (except in mail) Alt + S
Save As (only in mail) F12
Print an item Ctrl + P
Delete an item Ctrl + D
Copy an item Ctrl + Shift + Y
Move an item Ctrl + Shift + V
Action Shortcut Key
Switch to Mail Ctrl + 1
Switch to Calendar Ctrl + 2
Switch to Contacts Ctrl + 3
Switch to Tasks Ctrl + 4
Switch to Notes Ctrl + 5
Switch to Folder List in the Navigation pane Ctrl + 6
Next item Ctrl + period
Previous item Ctrl + comma
Create a new appointment Ctrl + Shift + A
Create a new contact Ctrl + Shift + C
Create a new contact group Ctrl + Shift + L
Create a new journal entry Ctrl + Shift + J
Create a new task Ctrl + Shift + K
Create a new note Ctrl + Shift + N
Create a new fax Ctrl + Shift + X
Create a new email message Ctrl + Shift + M
Flag a message for follow-up Ctrl + Shift + G
Forward a message Ctrl + F
Send a message Ctrl + Enter
Reply to a message Ctrl + R
Reply all to a message Ctrl + Shift + R
Check for a new e-mail Ctrl + M or F9
Open a received message Ctrl + O
Mark a message as read Ctrl + Q
Dial a contact phone number Ctrl + Shift + D
Create a new folder Ctrl + Shift + E
Display the current week in calendar view Alt + –
Display the current month in calendar view Alt + =
Change the number of calendar days that display Alt + (any number from 1-10)
Find a contact F11
Go to different folder Ctrl + Y
Find a message or other item Ctrl + E
Create a meeting request Ctrl + Shift + Q
Create a search folder Ctrl + Shift + P
Create a task request Ctrl + Shift + U
Open address book Ctrl + Shift + B
Forward as attachment Ctrl + Alt + F
Mark a message as not junk Ctrl + Alt + J
Check names Ctrl + K
Switch to Inbox Ctrl + Shift + I
Check spelling F7
Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar. CTRL+SHIFT+TAB or SHIFT+TAB
Move around message header lines in the Navigation Pane or an open message. CTRL+TAB
Move around within the Navigation Pane. Arrow keys
In the Reading Pane, go to the previous message. ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP
In the Reading Pane, page down through text. SPACEBAR
In the Reading Pane, page up through text. SHIFT+SPACEBAR
Go forward to next view in main Outlook window. ALT+RIGHT ARROW
Go to the previous message. UP ARROW
Go to the next message. DOWN ARROW
Create a message (when in Mail). CTRL+N
Create a message (from any Outlook view CTRL+SHIFT+M
Mark as unread. CTRL+U
Send and Receive. F9
Display Send/Receive progress. (when a Send/Receive is in progress) CTRL+B
Action Shortcut Key
Switch to Mail Ctrl + 1
Switch to Calendar Ctrl + 2
Switch to Contacts Ctrl + 3
Switch to Tasks Ctrl + 4
Switch to Notes Ctrl + 5
Switch to Folder List in the Navigation pane Ctrl + 6
Next item Ctrl + period
Previous item Ctrl + comma
Create a new appointment Ctrl + Shift + A
Create a new contact Ctrl + Shift + C
Create a new distribution list Ctrl + Shift + L
Create a new journal entry Ctrl + Shift + J
Create a new task Ctrl + Shift + K
Create a new note Ctrl + Shift + N
Create a new fax Ctrl + Shift + X
Create a new email message Ctrl + Shift + M
Flag a message for follow-up Ctrl + Shift + G
Forward a message Ctrl + F
Send a message Ctrl + Enter
Reply to a message Ctrl + R
Reply all to a message Ctrl + Shift + R
Check for a new e-mail Ctrl + M or F9
Open a received message Ctrl + O
Mark a message as read Ctrl + Q
Dial a contact phone number Ctrl + Shift + D
Create a new folder Ctrl + Shift + E
Display the current week in calendar view Alt + –
Display the current month in calendar view Alt + =
Change the number of calendar days that display Alt + (any number from 1-10)
Find a contact F11
Go to different folder Ctrl + Y
Find a message or other item Ctrl + E
Create a meeting request Ctrl + Shift + Q
Create a search folder Ctrl + Shift + P
Create a task request Ctrl + Shift + U
Open address book Ctrl + Shift + B
Forward as attachment Ctrl + Alt + F
Mark a message as not junk Ctrl + Alt + J
Check names Ctrl + K
Switch to Inbox Ctrl + Shift + I
Check spelling F7
Action Shortcut Key
Switch to Mail Ctrl + 1
Switch to Calendar Ctrl + 2
Switch to Contacts Ctrl + 3
Switch to Tasks Ctrl + 4
Switch to Notes Ctrl + 5
Switch to Folder List in the Navigation pane Ctrl + 6
Next item Ctrl + ,
Previous item Ctrl + .
Create a new appointment Ctrl + Shift + A
Create a new contact Ctrl + Shift + C
Create a new distribution list Ctrl + Shift + L
Create a new journal entry Ctrl + Shift + J
Create a new task Ctrl + Shift + K
Create a new note Ctrl + Shift + N
Create a new fax Ctrl + Shift + X
Create a new email message Ctrl + Shift + M
Flag a message for follow-up Ctrl + Shift + G
Forward a message Ctrl + F
Send a message Ctrl + Enter
Reply to a message Ctrl + R
Reply all to a message Ctrl + Shift + R
Check for a new e-mail Ctrl + M or F9
Open a received message Ctrl + O
Mark a message as read Ctrl + Q
Dial a contact phone number Ctrl + Shift + D
Create a new folder Ctrl + Shift + E
Display the current week in calendar view Alt + –
Display the current month in calendar view Alt + =
Change the number of calendar days that display Alt + (any number from 1-10)
Find a contact F11

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