Microsoft Outlook Keyboard Shortcuts

Action Shortcut Key

Switch to Mail

Ctrl + 1

Switch to Calendar

Ctrl + 2

Switch to Contacts

Ctrl + 3

Switch to Tasks

Ctrl + 4

Switch to Notes

Ctrl + 5

Switch to Folder List in the Folder pane

Ctrl + 6

Switch to Shortcuts

Ctrl + 7

Switch to next message (with message open)

Ctrl + period

Switch to previous message (with message open)

Ctrl + comma

Create a new appointment

Ctrl + Shift + A

Create a new contact

Ctrl + Shift + C

Create a new contact group

Ctrl + Shift + L

Create a new journal entry

Ctrl + Shift + J

Create a new task

Ctrl + Shift + K

Create a new note

Ctrl + Shift + N

Create a new fax

Ctrl + Shift + X

Create a new Microsoft Office document

Ctrl + Shift + H

Create a new email message

Ctrl + Shift + M

Flag a message for follow-up

Ctrl + Shift + G

Forward a message

Ctrl + F

Send a message

Ctrl + Enter

Reply to a message

Ctrl + R

Reply all to a message

Ctrl + Shift + R

Check for a new e-mail

Ctrl + M or F9

Open a received message

Ctrl + O

Mark a message as read

Ctrl + Q

Dial a contact phone number

Ctrl + Shift + D

Create a new folder

Ctrl + Shift + E

Display the current week in calendar view

Alt + –

Display the current month in calendar view

Alt + =

Change the number of calendar days that display

Alt + (any number from 1-10)

Find a contact

F11

Go to different folder

Ctrl + Y

Find a message or other item (Go to Search box)

Ctrl + E

Expand search to include items from the current folder

Ctrl + Alt + K

Expand search to include subfolders

Ctrl + Alt + Z

Use Advance find

Ctrl + Shift + F

Search for text within an open item

F4

Create a meeting request

Ctrl + Shift + Q

Create a search folder

Ctrl + Shift + P

Create a task request

Ctrl + Shift + U

Open address book

Ctrl + Shift + B

Forward as attachment

Ctrl + Alt + F

Mark a message as not junk

Ctrl + Alt + J

Check names

Ctrl + K

Switch to Inbox

Ctrl + Shift + I

Check spelling

F7

Move between the Folder Pane, the main Outlook window, the Reading Pane, and the To-Do Bar.

Ctrl + Shift + Tab or Shift + Tab

Move around message header lines in the Folder Pane or an open message.

Ctrl + Tab

Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar.

Tab

Move between the Outlook window, the smaller panes in the Folder Pane, the Reading Pane, and the sections in the To-Do Bar, and show the access keys in the Outlook ribbon.

F6

Move around within the Folder Pane

Arrow keys

In the Reading Pane, go to the previous message

Alt +Up arrow or Ctrl + comma or Alt + Page Up

In the Reading Pane, page down through text

Spacebar

In the Reading Pane, page up through text

Shift + Spacebar

Go back to previous view in main Outlook window

Alt + Left arrow

Go forward to next view in main Outlook window

Alt + Right arrow

Go to the previous message

Up arrow

Go to the next message

Down arrow

Create a message (when in Mail)

Ctrl + N

Create a message (from any Outlook view)

Ctrl + Shift + M

Open the MailTip in the selected message

Ctrl + Shift + W

Mark as unread

Ctrl + U

Send and Receive

F9

Display Send/Receive progress (when a Send/Receive is in progress)

Ctrl + B

Post to this folder

Ctrl + Shift + S

Post a reply in this folder

Ctrl + T

Send or post or reply all

Alt + S

Save (except in tasks)

Ctrl + S or Shift + F12

Save and close (except in mail)

Alt + S

Save As (only in mail)

F12

Print an item

Ctrl + P

Delete an item

Ctrl + D

Copy an item

Ctrl + Shift + Y

Move an item

Ctrl + Shift + V

Action

Shortcut Key

Switch to Mail Ctrl + 1
Switch to Calendar Ctrl + 2
Switch to Contacts Ctrl + 3
Switch to Tasks Ctrl + 4
Switch to Notes Ctrl + 5
Switch to Folder List in the Navigation pane Ctrl + 6
Next item Ctrl + period
Previous item Ctrl + comma
Create a new appointment Ctrl + Shift + A
Create a new contact Ctrl + Shift + C
Create a new contact group Ctrl + Shift + L
Create a new journal entry Ctrl + Shift + J
Create a new task Ctrl + Shift + K
Create a new note Ctrl + Shift + N
Create a new fax Ctrl + Shift + X
Create a new email message Ctrl + Shift + M
Flag a message for follow-up Ctrl + Shift + G
Forward a message Ctrl + F
Send a message Ctrl + Enter
Reply to a message Ctrl + R
Reply all to a message Ctrl + Shift + R
Check for a new e-mail Ctrl + M or F9
Open a received message Ctrl + O
Mark a message as read Ctrl + Q
Dial a contact phone number Ctrl + Shift + D
Create a new folder Ctrl + Shift + E
Display the current week in calendar view Alt + –
Display the current month in calendar view Alt + =
Change the number of calendar days that display Alt + (any number from 1-10)
Find a contact F11
Go to different folder Ctrl + Y
Find a message or other item Ctrl + E
Create a meeting request Ctrl + Shift + Q
Create a search folder Ctrl + Shift + P
Create a task request Ctrl + Shift + U
Open address book Ctrl + Shift + B
Forward as attachment Ctrl + Alt + F
Mark a message as not junk Ctrl + Alt + J
Check names Ctrl + K
Switch to Inbox Ctrl + Shift + I
Check spelling F7
Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar. CTRL+SHIFT+TAB or SHIFT+TAB
Move around message header lines in the Navigation Pane or an open message. CTRL+TAB
Move around within the Navigation Pane. Arrow keys
In the Reading Pane, go to the previous message. ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP
In the Reading Pane, page down through text. SPACEBAR
In the Reading Pane, page up through text. SHIFT+SPACEBAR
Go forward to next view in main Outlook window. ALT+RIGHT ARROW
Go to the previous message. UP ARROW
Go to the next message. DOWN ARROW
Create a message (when in Mail). CTRL+N
Create a message (from any Outlook view CTRL+SHIFT+M
Mark as unread. CTRL+U
Send and Receive. F9
Display Send/Receive progress. (when a Send/Receive is in progress) CTRL+B

Action

Shortcut Key

Switch to Mail Ctrl + 1
Switch to Calendar Ctrl + 2
Switch to Contacts Ctrl + 3
Switch to Tasks Ctrl + 4
Switch to Notes Ctrl + 5
Switch to Folder List in the Navigation pane Ctrl + 6
Next item Ctrl + period
Previous item Ctrl + comma
Create a new appointment Ctrl + Shift + A
Create a new contact Ctrl + Shift + C
Create a new distribution list Ctrl + Shift + L
Create a new journal entry Ctrl + Shift + J
Create a new task Ctrl + Shift + K
Create a new note Ctrl + Shift + N
Create a new fax Ctrl + Shift + X
Create a new email message Ctrl + Shift + M
Flag a message for follow-up Ctrl + Shift + G
Forward a message Ctrl + F
Send a message Ctrl + Enter
Reply to a message Ctrl + R
Reply all to a message Ctrl + Shift + R
Check for a new e-mail Ctrl + M or F9
Open a received message Ctrl + O
Mark a message as read Ctrl + Q
Dial a contact phone number Ctrl + Shift + D
Create a new folder Ctrl + Shift + E
Display the current week in calendar view Alt + –
Display the current month in calendar view Alt + =
Change the number of calendar days that display Alt + (any number from 1-10)
Find a contact F11
Go to different folder Ctrl + Y
Find a message or other item Ctrl + E
Create a meeting request Ctrl + Shift + Q
Create a search folder Ctrl + Shift + P
Create a task request Ctrl + Shift + U
Open address book Ctrl + Shift + B
Forward as attachment Ctrl + Alt + F
Mark a message as not junk Ctrl + Alt + J
Check names Ctrl + K
Switch to Inbox Ctrl + Shift + I
Check spelling F7

Action

Shortcut Key

Switch to Mail Ctrl + 1
Switch to Calendar Ctrl + 2
Switch to Contacts Ctrl + 3
Switch to Tasks Ctrl + 4
Switch to Notes Ctrl + 5
Switch to Folder List in the Navigation pane Ctrl + 6
Next item Ctrl + ,
Previous item Ctrl + .
Create a new appointment Ctrl + Shift + A
Create a new contact Ctrl + Shift + C
Create a new distribution list Ctrl + Shift + L
Create a new journal entry Ctrl + Shift + J
Create a new task Ctrl + Shift + K
Create a new note Ctrl + Shift + N
Create a new fax Ctrl + Shift + X
Create a new email message Ctrl + Shift + M
Flag a message for follow-up Ctrl + Shift + G
Forward a message Ctrl + F
Send a message Ctrl + Enter
Reply to a message Ctrl + R
Reply all to a message Ctrl + Shift + R
Check for a new e-mail Ctrl + M or F9
Open a received message Ctrl + O
Mark a message as read Ctrl + Q
Dial a contact phone number Ctrl + Shift + D
Create a new folder Ctrl + Shift + E
Display the current week in calendar view Alt + –
Display the current month in calendar view Alt + =
Change the number of calendar days that display Alt + (any number from 1-10)
Find a contact F11