Microsoft Outlook Keyboard Shortcuts

Action

Shortcut Key

Switch to Mail Ctrl + 1
Switch to Calendar Ctrl + 2
Switch to Contacts Ctrl + 3
Switch to Tasks Ctrl + 4
Switch to Notes Ctrl + 5
Switch to Folder List in the Navigation pane Ctrl + 6
Next item Ctrl + period
Previous item Ctrl + comma
Create a new appointment Ctrl + Shift + A
Create a new contact Ctrl + Shift + C
Create a new contact group Ctrl + Shift + L
Create a new journal entry Ctrl + Shift + J
Create a new task Ctrl + Shift + K
Create a new note Ctrl + Shift + N
Create a new fax Ctrl + Shift + X
Create a new email message Ctrl + Shift + M
Flag a message for follow-up Ctrl + Shift + G
Forward a message Ctrl + F
Send a message Ctrl + Enter
Reply to a message Ctrl + R
Reply all to a message Ctrl + Shift + R
Check for a new e-mail Ctrl + M or F9
Open a received message Ctrl + O
Mark a message as read Ctrl + Q
Dial a contact phone number Ctrl + Shift + D
Create a new folder Ctrl + Shift + E
Display the current week in calendar view Alt + -
Display the current month in calendar view Alt + =
Change the number of calendar days that display Alt + (any number from 1-10)
Find a contact F11
Go to different folder Ctrl + Y
Find a message or other item Ctrl + E
Create a meeting request Ctrl + Shift + Q
Create a search folder Ctrl + Shift + P
Create a task request Ctrl + Shift + U
Open address book Ctrl + Shift + B
Forward as attachment Ctrl + Alt + F
Mark a message as not junk Ctrl + Alt + J
Check names Ctrl + K
Switch to Inbox Ctrl + Shift + I
Check spelling F7
Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar. CTRL+SHIFT+TAB or SHIFT+TAB
Move around message header lines in the Navigation Pane or an open message. CTRL+TAB
Move around within the Navigation Pane. Arrow keys
In the Reading Pane, go to the previous message. ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP
In the Reading Pane, page down through text. SPACEBAR
In the Reading Pane, page up through text. SHIFT+SPACEBAR
Go forward to next view in main Outlook window. ALT+RIGHT ARROW
Go to the previous message. UP ARROW
Go to the next message. DOWN ARROW
Create a message (when in Mail). CTRL+N
Create a message (from any Outlook view CTRL+SHIFT+M
Mark as unread. CTRL+U
Send and Receive. F9
Display Send/Receive progress. (when a Send/Receive is in progress) CTRL+B

Action

Shortcut Key

Switch to Mail Ctrl + 1
Switch to Calendar Ctrl + 2
Switch to Contacts Ctrl + 3
Switch to Tasks Ctrl + 4
Switch to Notes Ctrl + 5
Switch to Folder List in the Navigation pane Ctrl + 6
Next item Ctrl + period
Previous item Ctrl + comma
Create a new appointment Ctrl + Shift + A
Create a new contact Ctrl + Shift + C
Create a new distribution list Ctrl + Shift + L
Create a new journal entry Ctrl + Shift + J
Create a new task Ctrl + Shift + K
Create a new note Ctrl + Shift + N
Create a new fax Ctrl + Shift + X
Create a new email message Ctrl + Shift + M
Flag a message for follow-up Ctrl + Shift + G
Forward a message Ctrl + F
Send a message Ctrl + Enter
Reply to a message Ctrl + R
Reply all to a message Ctrl + Shift + R
Check for a new e-mail Ctrl + M or F9
Open a received message Ctrl + O
Mark a message as read Ctrl + Q
Dial a contact phone number Ctrl + Shift + D
Create a new folder Ctrl + Shift + E
Display the current week in calendar view Alt + -
Display the current month in calendar view Alt + =
Change the number of calendar days that display Alt + (any number from 1-10)
Find a contact F11
Go to different folder Ctrl + Y
Find a message or other item Ctrl + E
Create a meeting request Ctrl + Shift + Q
Create a search folder Ctrl + Shift + P
Create a task request Ctrl + Shift + U
Open address book Ctrl + Shift + B
Forward as attachment Ctrl + Alt + F
Mark a message as not junk Ctrl + Alt + J
Check names Ctrl + K
Switch to Inbox Ctrl + Shift + I
Check spelling F7

Action

Shortcut Key

Switch to Mail Ctrl + 1
Switch to Calendar Ctrl + 2
Switch to Contacts Ctrl + 3
Switch to Tasks Ctrl + 4
Switch to Notes Ctrl + 5
Switch to Folder List in the Navigation pane Ctrl + 6
Next item Ctrl + ,
Previous item Ctrl + .
Create a new appointment Ctrl + Shift + A
Create a new contact Ctrl + Shift + C
Create a new distribution list Ctrl + Shift + L
Create a new journal entry Ctrl + Shift + J
Create a new task Ctrl + Shift + K
Create a new note Ctrl + Shift + N
Create a new fax Ctrl + Shift + X
Create a new email message Ctrl + Shift + M
Flag a message for follow-up Ctrl + Shift + G
Forward a message Ctrl + F
Send a message Ctrl + Enter
Reply to a message Ctrl + R
Reply all to a message Ctrl + Shift + R
Check for a new e-mail Ctrl + M or F9
Open a received message Ctrl + O
Mark a message as read Ctrl + Q
Dial a contact phone number Ctrl + Shift + D
Create a new folder Ctrl + Shift + E
Display the current week in calendar view Alt + -
Display the current month in calendar view Alt + =
Change the number of calendar days that display Alt + (any number from 1-10)
Find a contact F11