Microsoft Word Keyboard Shortcuts

Action Shortcut Key
Go to “Tell me what you want to do” Alt + Q
Zoom Alt + W, Q, Tab to value you want
Select an entire word Double-click anywhere in the word
Select an entire sentence Press Ctrl while clicking anywhere in the sentence
Select an entire paragraph Triple-click anywhere in the paragraph
Move to the beginning of the current word Ctrl + Left arrow
Move to the beginning of the next word Ctrl + Right arrow
Move to the beginning of the next paragraph Ctrl + Down arrow
Undo Ctrl + Z
Redo Ctrl + Y
Toggle between last 4 edit positions Alt + Ctrl + Z
Show/Hide character formatting / (slash) key on numeric keypad
Create a New document Ctrl + N
Open a document Ctrl + O
Save a document Ctrl + S
Close a document Ctrl + W
Split a window Alt + Ctrl + S
Remove window split Alt + Ctrl + S
Delete one word to the left Ctrl + Backspace
Delete one word to the right Ctrl + Delete
Indent a paragraph Ctrl + M
Remove an indent Ctrl + Shift + M
Hanging indent Ctrl + T
Remove a hanging indent Ctrl + Shift + T
Center a paragraph Ctrl + E
Left-align a paragraph Ctrl + L
Right-align a paragraph Ctrl + R
Justify a paragraph Ctrl + J
Create a non-breaking space Ctrl + Shift + Spacebar
Create a page break Ctrl + Enter
Create a line break Shift + Enter
Remove all Formatting Ctrl + Shift + N
Open the page setup dialog box Double-click the ruler margin
Open the paragraph dialog box Double-click an indent marker
Open the tab dialog box Double-click a tab marker
Insert the current date Alt + Shift + D
Insert the current time Alt + Shift + T
Insert hyperlink Ctrl + K
Set single-space line spacing Ctrl + 1
Set double-space line spacing Ctrl + 2
Set 1.5-line spacing Ctrl + 5
Open the macros dialog box Alt + F8
Search a document (Navigation task pane) Ctrl + F
Replace items in a document Ctrl + H
Open Go To dialog box Ctrl + G
Open the thesaurus Shift + F7
Open the word count dialog box Ctrl + Shift + G
Create a non-breaking hyphen Ctrl + Hyphen
Decrease font size one value Ctrl + Shift + <
Increase font size one value Ctrl + Shift + >
Decrease font size 1 point Ctrl + [
Increase font size 1 point Ctrl + ]
Remove paragraph or character formatting Ctrl + spacebar
Paste Special Ctrl + Alt + V
Switch to Print Layout view Ctrl + Alt + P
Switch to Outline view Ctrl + Alt + O
Switch to Draft view Ctrl + Alt + N
Copy formatting from text Ctrl + Shift + C
Paste formatting only Ctrl + Shift + V
Change case Shift + F3
Switch to Print Preview Ctrl + F2 or Alt + Ctrl + I
Insert a comment Alt + Ctrl + M
Beginning of Document CTRL+HOME
End of Document CTRL+END
Beginning of line Home
End of line END
Print CTRL+P
Bold Text CTRL + B
Italic Text CTRL + I
Underline Text CTRL + U
Convert the selected text to capital letters or vice versa CTRL+SHIFT+A
Moves to the Next Misspelling ALT+F7
Turn on/off Tracking Changes Ctrl + Shift + E
Close Reviewing pane Alt + Shift + C
Cancel Esc
Outline view: Promote a paragraph in an outline Alt + Shift + Left arrow
Outline view: Demote a paragraph in an outline Alt + Shift + Right arrow
Outline view: Move selected outline paragraphs up Alt + Shift + Up arrow
Outline view: Move selected outline paragraphs down Alt + Shift + Down arrow
Outline view: Expand outline text below a heading Alt + Shift + +
Outline view: Collapse outline text below a heading Alt + Shift + –
Outline view: Collapse or show all text or headings Alt + Shift +A
Move to File tab ribbon Alt + F, use letters to navigate
Move to Home tab ribbon Alt + H, use letters to navigate
Move to Insert tab ribbon Alt + N, use letters to navigate
Move to Design tab ribbon Alt + G, use letters to navigate
Move to Layout tab ribbon Alt + P, use letters to navigate
Move to References tab ribbon Alt + S, use letters to navigate
Move to Mailings tab ribbon Alt + M, use letters to navigate
Move to Review tab ribbon Alt + R, use letters to navigate
Move to View tab ribbon Alt + W, use letters to navigate
On the ribbon, to move between commands Tab or Shift-tab
To move between groups on a ribbon Ctrl + Right Arrow or Ctrl + Left Arrow
Activate a selected command on the ribbon Spacebar or Enter key
Open a gallery on the ribbon Spacebar or Enter key
Finish with a control on the ribbon and move back to the document Enter key
Expand or collapse the ribbon Ctrl + F1
Help F1
Move selected text Select text, press F2, click in paste location, press Enter
Copy selected text Select text, press Shift + F2, click in paste location, press Enter
Insert Building Block F3
Repeat F4
Go To F5
Skip to next frame/pane F6
Spell check F7
Activate extended selection mode F8
Refresh F9
Display ribbon key tip letters F10
Go to next field in document F11
Save as F12
Action Shortcut Key
Select an entire word Double-click anywhere in the word
Select an entire sentence Press Ctrl while clicking anywhere in the sentence
Select an entire paragraph Triple-click anywhere in the paragraph
Move to the beginning of the current word Ctrl + Left arrow
Move to the beginning of the next word Ctrl + Right arrow
Move to the beginning of the next paragraph Ctrl + Down arrow
Undo Ctrl + Z
Redo Ctrl + Y
Toggle between last 4 edit positions Alt + Ctrl + Z
Show/Hide character formatting / (slash) key on numeric keypad
Create a New document Ctrl + N
Open a document Ctrl + O
Save a document Ctrl + S
Save as F12
Close a document Ctrl + W
Split a window Alt + Ctrl + S
Remove window split Alt + Ctrl + S
Delete one word to the left Ctrl + Backspace
Delete one word to the right Ctrl + Delete
Indent a paragraph Ctrl + M
Remove an indent Ctrl + Shift + M
Hanging indent Ctrl + T
Remove a hanging indent Ctrl + Shift + T
Center a paragraph Ctrl + E
Left-align a paragraph Ctrl + L
Right-align a paragraph Ctrl + R
Justify a paragraph Ctrl + J
Create a non-breaking space Ctrl + Shift + Spacebar
Create a page break Ctrl + Enter
Create a line break Shift + Enter
Remove all Formatting Ctrl + Shift + N
Open the page setup dialog box Double-click the ruler margin
Open the paragraph dialog box Double-click an indent marker
Open the tab dialog box Double-click a tab marker
Insert the current date Alt + Shift + D
Insert the current time Alt + Shift + T
Insert hyperlink Ctrl + K
Set single-space line spacing Ctrl + 1
Set double-space line spacing Ctrl + 2
Set 1.5-line spacing Ctrl + 5
Open the macros dialog box Alt + F8
Search a document (Navigation task pane) Ctrl + F
Replace items in a document Ctrl + H
Open Go To dialog box Ctrl + G
Open the thesaurus Shift + F7
Open the word count dialog box Ctrl + Shift + G
Create a non-breaking hyphen Ctrl + Hyphen
Decrease font size one value Ctrl + Shift + <
Increase font size one value Ctrl + Shift + >
Decrease font size 1 point Ctrl + [
Increase font size 1 point Ctrl + ]
Remove paragraph or character formatting Ctrl + spacebar
Paste Special Ctrl + Alt + V
Switch to Print Layout view Ctrl + Alt + P
Switch to Outline view Ctrl + Alt + O
Switch to Draft view Ctrl + Alt + N
Copy formatting from text Ctrl + Shift + C
Paste formatting only Ctrl + Shift + V
Change case Shift + F3
Switch to Print Preview Ctrl + F2 or Alt + Ctrl + I
Insert a comment Alt + Ctrl + M
Beginning of Document CTRL+HOME
End of Document CTRL+END
Beginning of line Home
End of line END
Print CTRL+P
Bold Text CTRL + B
Italic Text CTRL + I
Underline Text CTRL + U
Convert the selected text to capital letters or vice versa CTRL+SHIFT+A
Moves to the Next Misspelling ALT+F7
Turn on/off Tracking Changes Ctrl + Shift + E
Close Reviewing pane Alt + Shift + C
Refresh F9
Outline view: Promote a paragraph in an outline Alt + Shift + Left arrow
Outline view: Demote a paragraph in an outline Alt + Shift + Right arrow
Outline view: Move selected outline paragraphs up Alt + Shift + Up arrow
Outline view: Move selected outline paragraphs down Alt + Shift + Down arrow
Outline view: Expand outline text below a heading Alt + Shift + +
Outline view: Collapse outline text below a heading Alt + Shift + –
Outline view: Collapse or show all text or headings Alt + Shift +A
Action Shortcut Key
Select an entire word Double-click anywhere in the word
Select an entire sentence Press Ctrl while clicking anywhere in the sentence
Select an entire paragraph Triple-click anywhere in the paragraph
Move to the beginning of the current word Ctrl + Left arrow
Move to the beginning of the next word Ctrl + Right arrow
Move to the beginning of the next paragraph Ctrl + Down arrow
Indent a paragraph Ctrl + M
Remove an indent Ctrl + Shift + M
Hanging indent Ctrl + T
Remove a hanging indent Ctrl + Shift + T
Center a paragraph Ctrl + E
Left-align a paragraph Ctrl + L
Right-align a paragraph Ctrl + R
Justify a paragraph Ctrl + J
Create a non-breaking space Ctrl + Shift + Spacebar
Create a page break Ctrl + Enter
Create a line break Shift + Enter
Remove all Formatting Ctrl + Shift + N
Open the page setup dialog box Double-click the ruler margin
Open the paragraph dialog box Double-click an indent marker
Open the tab dialog box Double-click a tab marker
Insert the current date Alt + Shift + D
Insert the current time Alt + Shift + T
Set single-space line spacing Ctrl + 1
Set double-space line spacing Ctrl + 2
Set 1.5-line spacing Ctrl + 5
Open the macros dialog box Alt + F8
Open the thesaurus Shift + F7
Open the word count dialog box Ctrl + Shift + G
Create a non-breaking hyphen Ctrl + Hyphen
Decrease font size one value Ctrl + Shift + <
Increase font size one value Ctrl + Shift + >
Decrease font size 1 point Ctrl + [
Increase font size 1 point Ctrl + ]
Remove paragraph or character formatting Ctrl + spacebar
Paste Special Ctrl + Alt + V
Switch to Page Layout view Ctrl + Alt + P
Switch to Outline view Ctrl + Alt + O
Copy formatting from text Ctrl + Shift + C
Paste formatting only Ctrl + Shift + V
Change case Shift + F3
Switch in or out of Print Preview Ctrl + F2
Insert a comment Alt + Ctrl + M
Beginning of Document CTRL+HOME
End of Document CTRL+END
Beginning of line Home
End of line END
Print CTRL+P
Bold Text CTRL + B
Italic Text CTRL + I
Underline Text CTRL + U
Convert the selected text to capital letters or vice versa CTRL+SHIFT+A
Moves to the Next Misspelling ALT+F7
Action Shortcut Key
Select an entire word Double-click anywhere in the word
Select an entire sentence Press Ctrl while clicking anywhere in the sentence
Select an entire paragraph Triple-click anywhere in the paragraph
Move to the beginning of the current word Ctrl + Left arrow
Move to the beginning of the next word Ctrl + Right arrow
Move to the beginning of the next paragraph Ctrl + Down arrow
Indent a paragraph Ctrl + M
Remove an indent Ctrl + Shift + M
Hanging indent Ctrl + T
Remove a hanging indent Ctrl + Shift + T
Center a paragraph Ctrl + E
Left-align a paragraph Ctrl + L
Right-align a paragraph Ctrl + R
Justify a paragraph Ctrl + J
Create a non-breaking space Ctrl + Shift + Spacebar
Create a page break Ctrl + Enter
Create a line break Shift + Enter
Remove all Formatting Ctrl + Shift + N
Open the page setup dialog box Double-click the ruler margin
Open the paragraph dialog box Double-click an indent marker
Open the tab dialog box Double-click a tab marker
Insert the current date Alt + Shift + D
Insert the current time Alt + Shift + T
Set single-space line spacing Ctrl + 1
Set double-space line spacing Ctrl + 2
Set 1.5-line spacing Ctrl + 5
Open the macros dialog box Alt + F8
Open the thesaurus Shift + F7
Open the word count dialog box Ctrl + Shift + G
Create a non-breaking hyphen Ctrl + Hyphen
Decrease font size one value Ctrl + Shift + <
Increase font size one value Ctrl + Shift + >
Decrease font size 1 point Ctrl + [
Increase font size 1 point Ctrl + ]
Remove paragraph or character formatting Ctrl + spacebar
Paste Special Ctrl + Alt + V
Switch to Page Layout view Ctrl + Alt + P
Switch to Outline view Ctrl + Alt + O
Copy formatting from text Ctrl + Shift + C
Paste formatting only Ctrl + Shift + V
Change case Shift + F3
Switch in or out of Print Preview Ctrl + F2
Insert a comment Alt + Ctrl + M
Action Shortcut Key
Select an entire word Double-click anywhere in the word
Select an entire sentence Press Ctrl while clicking anywhere in the sentence
Select an entire paragraph Triple-click anywhere in the paragraph
Move to the beginning of the current word Ctrl + Left arrow
Move to the beginning of the next word Ctrl + Right arrow
Move to the beginning of the next paragraph Ctrl + Down arrow
Indent a paragraph Ctrl + M
Remove an indent Ctrl + Shift + M
Hanging indent Ctrl + T
Remove a hanging indent Ctrl + Shift + T
Center a parapgraph Ctrl + E
Left-align a paragraph Ctrl + L
Right-align a paragraph Ctrl + R
Justify a paragraph Ctrl + J
Create a non-breaking space Ctrl + Shift + Spacebar
Create a page break Ctrl + Enter
Create a line break Shift + Enter
Remove all Formating Ctrl + Shift + N
Open the page setup dialog box Double-click the ruler margin
Open the paragraph dialog box Double-click an indent marker
Open the tab dialog box Double-click a tab marker
Insert the current date Alt + Shift + D
Insert the current time Alt + Shift + T
Set single-space line spacing Ctrl + 1
Set double-space line spacing Ctrl + 2
Set 1.5-line spacing Ctrl + 5
Open the macros dialog box Alt + F8
Open the thesaurus Shift + F7
Open the word count dialog box Ctrl + Shift + G
Recalculate the workd count on the word count toolbar Alt + C

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